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AI PATIENT COORDINATION FOR DENTAL CLINICS

More Patients Booked. Less Work for Your Team.

Asellera helps dental clinics capture missed calls, book more appointments, recover cancellations, and reactivate overdue patients, while reducing front-desk workload.

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Built for Every Part of Your Practice.

From the first phone call to ongoing patient engagement, Asellera brings together the capabilities your team needs to work more efficiently and deliver a better patient experience.

AI Patient Coordinator

A natural, human-like voice that welcomes patients, understands their needs, answers questions, and coordinates appointments and follow-ups, delivering attentive, personalized support around the clock.

Asellera

Live call · 01:24

Answering

Hi, can I move my Thursday appointment to Friday afternoon?

Of course. I have 2:30 or 4:00 on Friday. Which works better for you?

4:00 please. Thanks!

Appointment moved to Fri, 4:00 PM

Voice & Call Management

Never let a busy front desk mean a missed conversation. Handle incoming calls, overflow, and after-hours inquiries while keeping patients connected to your practice.

Patient Communications

Keep patients informed and engaged through calls, text messages, emails appointment confirmations, and timely follow-ups, all coordinated around your practice's daily operations.

Can I reschedule my appointment?

Do you accept CDCP?

is my appointment confirmed?

Appointment Scheduling & Recovery

Simplify bookings, rescheduling, and cancellations with appointments updated directly in your practice management system (PMS), while helping fill last-minute openings and keep your schedule productive.

Book a Dental Appointment

Dental Cleaning · 30 min

Mon

Tue

Wed

Thu

Fri

9:00

10:30

11:15

1:00

2:30

4:00

Confirm Thursday, 2:30 PM

Patient Forms & Pre-Visit Support

Streamline patient preparation with digital intake forms, consent documents, appointment instructions, and pre-visit communications that reduce front-desk workload and create a smoother patient experience.

Payments & Billing

Simplify patient payments with convenient payment links, billing communications, and follow-ups that help your team manage outstanding balances.

Deposit for Friday 4:00 PM

$120.00

Paid by E-transfer

Insurance Verification

Support insurance eligibility checks, coverage verification, and pre-appointment preparation to reduce administrative work and help patients arrive informed.

Practice Intelligence & Insights

Gain visibility into missed calls, scheduling trends, patient engagement, and operational performance to identify opportunities for improvement and growth.

Patient Recalls & Retention

Reconnect with overdue hygiene patients, reactivate inactive patients, and follow up on outstanding treatments to support consistent care and stronger patient relationships.

Built Around the People Who Keep Your Practice Running.

Practice Owner

Front desk

Clinical Teams

Operations

Less Time Managing Calls. More Time Caring for Patients.

Routine patient calls and inquiries handled without constant interruptions

Appointments booked and rescheduled directly into your practice management system.

Missed calls and after-hours inquiries captured for timely follow-up. arrive with the full story attached

More time for patients at the front desk, with less repetitive administrative work.

Asellera Patient Coordinator

Incoming call · 00:42

Caller

Hi, do you have any openings for a cleaning tomorrow morning?

Kova

Yes, 9:30 with Dr. Park. Shall I book it?

Transfer to staff

Booked 9:30 AM

Practice Owner

Front desk

Clinical Teams

Operations

Your front desk stops answering the same five questions.

Phones get answered while you’re with a customer

Bookings and reschedules happen without you

Tricky requests arrive with the full story attached

Two hours back every shift, on average

Sofia Martinez

Incoming call · 00:42

Kova answering

Caller

Do you have anything open tomorrow morning?

Kova

Yes, 9:30 with Dr. Park. Shall I book it?

Transfer to staff

Booked 9:30 AM

Practice Owner

Front desk

Clinical Teams

Operations

A Clearer Picture of Your Practice. Greater Control Over Its Growth.

Identify missed calls, unbooked inquiries, and potential revenue opportunities.

Track appointment activity, patient retention, and practice performance in one place.

Make informed decisions with actionable insights into daily operations.

The value of just two additional patients could cover the entire monthly cost of Asellera.

Bookings this month

$18,240

Caller

“Hi, is this Arjun Singh?”

0:00 / –:––

Back into Care

Voice · River

Capabilities

One Connected Platform. Every Patient Interaction.

Practice Workflow Intelligence. Connect patient coordination, scheduling, administrative tasks, and follow-ups into one streamlined system.

Less Administrative Work for Your Team

Connected Scheduling & Patient Records

Seamless Patient Follow-Ups

Practice Workflow Intelligence. Connect patient coordination, scheduling, administrative tasks, and follow-ups into one streamlined system.

Less Administrative Work for Your Team

Connected Scheduling & Patient Records

Seamless Patient Follow-Ups

Scheduling & Recovery. Fill schedule gaps, manage cancellations, and recover missed appointment opportunities.

Patient Recalls & Retention. Reconnect with overdue patients through targeted recalls, reactivation, and follow-ups.

Practice Intelligence. Turn operational activity into actionable insights on performance and growth opportunities.

AI Data & Reporting Systems. Automated dashboards, business intelligence, forecasting.

Pre-Visit & Treatment Support. Simplify intake, forms, appointment preparation, and treatment follow-up workflows.

AI Workflow Automation. Automate repetitive tasks using intelligent triggers and decision logic.

Less Administrative Work for Your Team

Connected Scheduling & Patient Records

Seamless Patient Follow-Ups

Let's Talk About Your Practice

Explore how Asellera can support your team and improve everyday operations.

Schedule a Session

Features

Less Administrative Work. More Time for Patients.

Everything Connected, In One Place

Bring patient communications, scheduling, records, and follow-ups together in a coordinated workflow that works alongside your existing practice systems.

Built To Handle The Administrative Work That Slows Clinics Down

From appointment coordination and patient communications to reminders and follow-ups, Asellera takes care of repetitive administrative tasks so your team can focus on what matters most.

Runs Your Clinic While You Focus On Care

Keep patients engaged and informed throughout their journey, while giving your team more time to focus on meaningful interactions and quality care.

Just a few more patients. A meaningful return.

Missed calls, unfilled appointments, and overdue recalls all represent opportunities. Recovering even a handful each month could help cover the cost of Asellera.

Explore Asellera

Your Clinic's Potential, By the Numbers.

More patients booked, more revenue recovered, and less time spent on administrative work. Discover the financial and operational potential of AI-powered patient coordination, informed by published dental industry benchmarks.

$5K–$10K+

Monthly Production Potential

42%

New Patient Bookings

35%

less manual work

11

Patients Reactivated Per clinic, per month

Your Clinic, Connected in Three Simple Steps.

Every clinic operates differently. That’s why we tailor Asellera to your team, your existing systems, and the way you care for patients, guiding you through every step from initial setup to launch.

Get Demo

Step 1

Step 2

Step 3

Step 1 — Understand Your Clinic

We start by getting to know your clinic, your team, and how you manage patient care. From scheduling and front-desk workflows to everyday challenges, we identify where Asellera can make the greatest impact.

Features

Front Desk Automation

AI Patient Coordinator

Never miss a patient inquiry. Handles patient communication 24/7 with consistent response quality.

AI Patient Coordinator

Never miss a patient inquiry. Handles patient communication 24/7 with consistent response quality.

Patient Communication

Stay connected across every stage of the patient journey. Manages ongoing communication across SMS, email, reminders, and follow-ups.

Patient Communication

Stay connected across every stage of the patient journey. Manages ongoing communication across SMS, email, reminders, and follow-ups.

Use Cases

Designed for the Moments Your Clinic Needs It Most.

Explore Asellera

When Your Front Desk Gets Busy

Your team is checking in patients, handling payments, and answering questions. Asellera helps manage incoming calls so important patient inquiries don't go unanswered.

When Patients Call After Hours

Your clinic may be closed, but patients still need assistance. Asellera can answer questions, help with appointments, and capture requests for your team.

Before Patients Arrive for Their Appointments

Help your team prepare for every visit. Asellera supports patients before their appointments with digital intake and consent forms, insurance verification, appointment reminders, and preparation instructions, helping reduce paperwork and last-minute delays at your front desk.

When Patients Haven't Returned

Patients get busy and overdue appointments are easily forgotten. Asellera helps your clinic reconnect with patients who are due for hygiene visits, follow-ups, or ongoing care.

modern house design, a two-story villa with wooden cladding and concrete walls, front view, overhanging roof above the entrance door, wall lighting on each side of it, wood slats on the second-floor windows, plants in flower pots under the eaves, night-time lighting, ultra-realistic in the style of modern architecture.

White and gold background, platform covered with water, two rocks placed, green seaweed around the rocks, two brown bottles of shampoo on top of the rocks, indoor product photography, front view

A portrait of a woman with red curly hair, bright green cat-like eyes, and freckles across her face, wearing a flowing long brown dress, standing amidst lush green jungle foliage, with deep color tones, soft shadows, and warm golden hour sunlight filtering through the leaves, shot with a Canon EOS R5, 85mm f/1.2 lens, rich earthy color palette with warm highlights

Every patient call answered, even when your team is busy.

Use Cases

Designed for the Moments Your Clinic Needs It Most.

Explore Asellera

When Your Front Desk Gets Busy

Your team is checking in patients, handling payments, and answering questions. Asellera helps manage incoming calls so important patient inquiries don't go unanswered.

When Patients Call After Hours

Your clinic may be closed, but patients still need assistance. Asellera can answer questions, help with appointments, and capture requests for your team.

Before Patients Arrive for Their Appointments

When Patients Haven't Returned

Patients get busy and overdue appointments are easily forgotten. Asellera helps your clinic reconnect with patients who are due for hygiene visits, follow-ups, or ongoing care.

White and gold background, platform covered with water, two rocks placed, green seaweed around the rocks, two brown bottles of shampoo on top of the rocks, indoor product photography, front view

Every patient call answered, even when your team is busy.

Features

Security & Human Oversight

Human Oversight & Control

Your team decides when Asellera handles routine tasks independently and when staff involvement is needed.

Approval-Based Workflows

Route sensitive actions through staff approval before execution.

Approve

Activity Tracking & Accountability

Maintain visibility into patient interactions, system activity, and completed actions through accessible records and operational logs.

Ownership Contract

Equity Agreement

Audit Log

Role-Based Access Control

Manage access to patient information and practice tools according to each team member's responsibilities.

Dr.Steven

Data Security Standards

Patient data is protected with encryption and secure infrastructure practices. We are designed to support healthcare compliance requirements and clinic regulations.

Let's Explore What Asellera Can Do for Your Practice.

Discover how Asellera can streamline patient coordination, strengthen engagement, and uncover opportunities for growth.

Book a Free Consultation

Our Solution

Protecting Your Most Valuable Assets: Time & Patient Trust

Built for clinics, focused on operational efficiency Asellera helps dental practices protect staff time, improve workflow reliability, and strengthen patient retention.

Workflow Automation

Less Administrative Work. More Time for Patients.

From incoming calls and appointment scheduling to insurance verification and patient follow-ups, Asellera automates routine front-desk workflows so your team can focus on the patients in front of them.

Front Desk Automation

Reduce Admin Overload

24/7 Call Coverage

Every Patient Call, Handled.

Your AI Patient Coordinator answers calls, manages appointment requests, and assists patients during busy hours and after closing — helping your clinic capture opportunities that might otherwise be missed.

Insurance verification

Scheduling

Inbound/Outbound Calls

Patient Care

Keep Patients Connected to Your Practice.

From pre-visit forms and reminders to overdue recalls and treatment follow-ups, Asellera helps patients stay engaged with their care while reducing the manual work required from your team.

Patient Intake

SMS Follow-Up

Qualify Patient Intent

Practice Operations

Spend Less Time on Admin. More Time Growing Your Practice.

Asellera connects patient communication, scheduling, and follow-ups in one intelligent system — reducing repetitive tasks, recovering missed opportunities, and helping your clinic run more efficiently.

Full-Desk Autonomy

Revenue Optimization

Conversational AI

Protecting Your Most Valuable Assets: Time & Patient Trust

You went to school to practice dentistry, not to manage software. Let Asellera orchestrate your daily operations, ensuring your team stays energized and your patients stay loyal.

Our Solution

Workflow Automation

Less Administrative Work. More Time for Patients.

Front Desk Automation

Reduce Admin Overload

AI Operators

Your Intelligent AI Patient Care Coordinator

Insurance verification

Scheduling

Inbound/Outbound Calls

Patient Care

Keep Patients Connected to Your Practice.

From pre-visit forms and reminders to overdue recalls and treatment follow-ups, Asellera helps patients stay engaged with their care while reducing the manual work required from your team.

Patient Intake

SMS Follow-Up

Qualify Patient Intent

Operations

Spend Less Time on Admin. More Time Growing Your Practice.

Full-Desk Autonomy

Revenue Optimization

Conversational AI

Less Admin. More Patient Care.

Reduce repetitive calls, scheduling tasks, and patient follow-ups so your front desk can spend less time on administration and more time supporting patients.

Built Around Your Clinics Workflow.

Asellera adapts to your clinic's scheduling rules, office hours, and patient communication preferences, helping your team get started without overhauling daily operations.

Connects With Your Existing Systems.

Connects to your current practice management system and clinic tools: Curve Dental, Open Dental, Dentrix, and more—without changing how you work

Implementation & Onboarding

From Setup to Patient-Ready in 7 Days.

We handle the technical setup, integrations, and workflow configuration. Your team stays focused on patients while we prepare Asellera to work with your clinic.

Phase

Day 1

D 1

Day 2

D 2

Day 3

D 3

Day 4

D 4

Day 5

D 5

Day 6

D 6

Day 7

D 7

Discover

We learn your clinic's hours, scheduling rules, patient workflows, and existing systems.

Day 1

Connect & Configure

We connect your phone setup and compatible PMS, then configure booking, communication, and escalation workflows

Day 2-4

Test & Refine

We test patient calls, appointment booking, PMS updates, and handoffs before launch.

Day 5-6

Go Live & Support

Recorded walkthroughs and a workspace your team owns.

Day 7

Day 7 · Handover complete

Project delivered.

Signed off on schedule. Your team now owns every block, template and export.

Typical onboarding takes approximately 7 days, depending on clinic readiness, system compatibility, and integration requirements. Our team handles setup, testing, and launch.

Faq

Good questions, great answers.

What is Asellera, and how can it help our dental practice?

Will Asellera replace our front desk staff?

Does Asellera integrate with our existing practice management software?

How does Asellera protect patient information and privacy?

Can Asellera be implemented without disrupting our existing operations?

Can Asellera book, reschedule, and cancel appointments directly in our system?

What happens when a patient calls after hours or needs to speak with our team?

What happens during onboarding?

See What Asellera Can Do for Your Practice.

Explore how Asellera can simplify patient coordination, reduce administrative workload, and uncover opportunities to improve your practice's performance.

Work email

Book a demo

30-Minute Personalized Walkthrough

Tailored to Your Practice's Needs

No commitment